Skip to Main Content


Important Aspects of EndNote References

  1. Each EndNote reference stores the information required to cite it in a bibliography. Keywords, notes, abstracts, URLs and other information can be stored in a reference as well.
  2. EndNote automatically assigns a unique record number to each reference when it is added to a library. The record number never changes for that reference in that particular library. EndNote uses these numbers to format papers.
  3. There is no limit to the number of references you can add to an EndNote library.

Choosing the right reference type

EndNote provides 52 defined Reference Types (such as Journal Article, Book, Conference Proceedings, and so on) as well as 3 additional unused reference types which you can customise as your own. When you create a new reference, click the Reference Type list at the top of the Reference window and make sure you select the right reference type you need.

  • If a journal article appears both online and in print, most style guides prefer that you use the print information and cite it as a regular Journal Article (see the table below for guidance on entering journals in APA7 style).
  • Use Book for books written by one or more authors. Enter edition number into edition field for editions other than first (ie. 2nd).
  • Use Edited Book for books edited by one or more editors (whether they are books in a series or not).
  • Use Book Section for references to parts of edited or non-edited books (a chapter, for example, or one article in a published conference proceedings or encyclopedia).
  • The Conference Paper reference type is best used for unpublished papers. Articles that are published as part of the comprehensive conference proceedings should be entered as Conference Proceedings references. Enter Paper presentation into the Type field.
  • Use the Electronic ArticleElectronic Book, or Webpage reference type for citing material from a Web page.
  • Email discussions should be cited as Personal Communications.
  • Use the "Chart or Table" reference type if you want to include an image and later insert that image as a table in Microsoft Word.

For more guidance on various reference types and fields for APA7 referencing see this document from Curtin University Library (CC-BY SA 4.0) and the APA7 Libguide.

Guidance for APA7th Journal Articles - See also APA7th referencing guide
Resource EndNote Reference type Instruction Example
Article with a DOI Journal article

Do not use "Electronic article" as it does not display the DOI link

Fields to populate:

Author, Year, Title, Journal, Volume, Issue, Pages, DOI

Canosa, A., Paquette, M.-L., Cutter-Mackenzie-Knowles, A., Lasczik, A., & Logan, M. (2021). Young people’s understandings and attitudes towards marine debris: a systematic scoping review. Children's Geographies, 19(6), 659-676.



Articles without DOIs Journal article

No DOI, with a nondatabase URL:

Enter the URL in the URL field

Fields to populate:

Author, Year, Title, Journal, Volume, Issue, Pages, URL

From a database, no DOI:

Leave out any database URLs and treat it as a print copy


Madden, J. (2017). Building the future school. International Journal of Innovation, Creativity and Change, 3(1), 87-96.





ChengChiang Chen, J., Dobinson, T., & Kent, S. (2020). Students' perspectives on the impact of blackboard collaborate on Open University Australia (OUA) online learning. Journal of Educators Online, 17(1), 1-12.



Article with an article number Journal article

Do not populate the Pages field. If the article number exports to the pages field, move to the Article Number field.

Fields to populate:

Author, Year, Title, Journal, Volume, Issue, Article Number, DOI or URL

Article - Advance online publication Journal Article

Enter Advance online publication in the Label field.

Fields to populate:

Author, Year, Title, Journal, Label, DOI or URL

NB. You may need to edit your APA7 style to display the Label field.


Whiteman, D. C., Olsen, C. M., MacGregor, S., Law, M. H., Thompson, B., Dusingize, J. C., Green, A. C., Neale, R. E., Pandeya, N., & The QSkin Study. (2022). The effect of screening on melanoma incidence and biopsy rates. Advance online publication. British Journal of Dermatology.

Article - Supplement Journal Article

Enter Suppl. followed by the supplement number in the Issue field.

Fields to populate:

Author, Year, Title, Journal, Volume, Issue, DOI or URL



Issues with EndNote and Journal article references

  • Occasionally imported articles will include the Type of Article field for specific article types eg. editorials, reviews, or articles in special issues. This field should not be displayed for most articles and should be removed from the reference.
  • Check the Clarviate site for current issues with EndNote APA7th Output Style


Retraction alerts in EndNote (Clarivate)

Receive instantaneous retraction alerts for journal articles identified by Retraction Watch (