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Adding in-text citations in Word - Cite While You Write

When you install EndNote, the Cite While You Write add-in will be inserted into your word processing software. Check the EndNote website for Windows and Mac Cite While you Write compatibility.

  • Position your cursor where you wish to insert a citation, e.g, before the full stop at the end of a sentence, and add a space to separate the citation from the previous word.
  • Option 1.
    • Go to the EndNote tab in Word, click Insert Citation to display the Find & Insert My References dialogue.
    • Search for the reference you wish to cite.
    • Highlight the reference and click on Insert. 
      NB. Notice you are given various insert options in the drop down menu - the standard Insert will appear as (Smith 2009) or you can choose other options including Insert & Display as: Author (Year) which will appear as Smith (2009).
  • Option 2. An alternate method is to insert references from the Endnote program. This works well if you wish to insert multiple citations together.
    • Position your cursor in Word at the place where your references are to be inserted, adding a space before the full stop.
    • From the EndNote tab, select Go to EndNote.
    • Select references from your Endnote library (hold down the Ctrl Key to select multiple references).
    • From the EndNote tools menu, select Cite While You Write (CWYW), then Insert Selected Citation(s).

The bibliography should now appear at the end of the document.  Position your cursor inside the reference and notice that it is shaded grey, as does the bibliography. This means that this text is linked to EndNote program, and contains EndNote Field Codes. Only edit these using the EndNote toolbar features in Word (see Editing & Managing Citations)


Video demonstrations: Inserting citations